⚒️Judging

This document provides a comprehensive guide to the judging process on Devfolio, from both the Judge's and Organizer's perspectives.

Judging Mode

Devfolio offers three modes of Judging:

• Online Judging: For online hackathons.

• Offline Judging: For In Real Life (IRL) hackathons.

• Sponsor Judging: For sponsor tracks.

Judging Criteria

Projects are evaluated based on the following criteria:

• Technicality: Is the project functional? Does it justify the hackathon duration?

• Originality: How innovative is the project? Does it bring a fresh perspective or solution?

• Practicality: Is the project useful and accessible (Mobile App, Web App, Desktop Application)?

• Aesthetics: How is the UI/UX of the project? Is it intuitive and user-friendly?

• Wow Factor: Does the project have a unique aspect that makes it stand out, even if it lacks in other criteria?

Prerequisite for Judges

• A laptop (as the judging will be done on Devfolio).

• A Devfolio account. Follow these steps based on your current status:

  • If you do not have a Devfolio account:

    • Visit devfolio.co/signup and create an account with the same email ID on which you received the judging email. This will onboard you as a jury for the hackathon.

  • If you already have a Devfolio account:

    • Ensure you are logged in with the same email ID on which you received the judging email.

Judging Process

A detailed walkthrough of judging process for Judges.

Offline Judging

1. Receive Access Email: Judges will receive an email once they are added by the organizers on the judging dashboard. This email address is given access to the judging view which would be hosted at devfolio.co/judging/<hackathon slug>

Signup/Login page

Landing page

1. Start Judging: Type a team name, builder name, or email address in the search bar to find a project to start judging.

1. Score Projects: Put scores as per the judging criteria (You can later revisit the scores over the judging dashboard until the judging is over for the hackathon).

1. Drop Notes: Drop your notes during Judging to finalize winners post evaluation.

All the projects need to be judged by atleast minimum number of judges specified. In any case a project is not evaluated by all the judges, it goes into a partially judged state which can be handled later(IRL).

Online Judging

1. Receive Access Email: Judges will receive an email once they are added by the organizers on the judging dashboard. This email address is given access to the judging view which would be hosted at devfolio.co/judging/<hackathon slug>

1. Score Assigned Projects: Provide judging scores as per the judging criteria for the team which is assigned to the judge.

You can use carousel arrows to move back and forth between projects

1. Drop Notes: Drop your notes during Judging to finalize winners post judging.

Sponsor Judging

For sponsor judging, there will be no scoring done. the judge will only mark projects as winner or not.

1. Receive Access Email: Judges will receive an email once they are added by the organizers on the judging dashboard. This email address is given access to the judging view which would be hosted at devfolio.co/judging/sponsors/<hackathon slug>

2. Search Projects: Search for a project by its name in the Search bar. You can also filter the projects submitted to the respective tracks.

1. Select Prize: Select the relevant prize for the project, if applicable.

1. Review and Confirm Winners: Review and confirm the final list of winners here. Please note: Once you submit the winners, you will not be able to update them over the platform. Please contact the hackathon organizers if there are any updates required.

All projects marked as winners previously will be listed track wise which the judge can then scroll and take a look at. Judge would also have the option to delete a certain project if not eligible for prize.

For Organizers

A detailed walkthrough of judging process for Organizers.

Offline Judging

1. Add Judges: Ensure judges are added in the 'speakers and judges' tab on the organizer dashboard.

2. Set Judging Duration: Set 'Judging begins' and 'Judging end' under the 'Judging' tab in the organizer dashboard.

1. Judges allotment: Assign judges as per rooms

Red text font on email-id indicates Judges are yet to Sign in on Devfolio

1. Dashboard Overview: Organizer can view 'Judging Stats', and 'Project Scores (export CSV)' which gets updated live post project judging.

Online Judging

• Add Judges: Ensure judges are added in the 'speakers and judges' tab.

• Set Judging Duration: Set the 'Judging start' and 'Judging end' under the 'Judging' tab in the organizer dashboard.

• Project Allocation: Allocate projects to judges, then you can view status of the projects getting updated live as the judging proceeds.

Red text font on email-id indicates Judges are yet to Sign in on Devfolio

Sponsor Judging

1. Add Judges: Ensure judges are added in the 'speakers and judges' tab

2. Set Judging Duration: Set the 'Judging Begin' and 'End' times.

3. Judge Allotment: Allocate respective judges as per the partner

Review 'Partner stats' to see the status of respective partner judging

1. Confirm Winners: Approve the winners from the organizer dashboard under Prizes tab once the judges confirm winners.

Notion Template

Here's a template which you can duplicate and customise to share judging steps with your hackathon Judges.

• Offline/Online Judging: Click here

• Sponsor Judging: Click here